Real Estate Data Collection Enhanced Database for a Property Dealer in the USA

Real Estate Data Collection - Case Study

The Company: Real Estate Property Dealer

Industry: Real Estate

Company Headquarters: New York, USA

Parcel Data Aggregation for Leading Data Aggregator Led to High Performing Database

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The Objective:

The client a leading real estate property dealer based in the US looked to enhance its database that could act as a platform for engaging leads, prospects, and existing clients. For this, the client needed to collect, compile and analyze property information from various multi-listing sites. The client partnered with HabileData to support this massive, time-bound project.

The Challenges:
  • Addressing huge volumes of diverse property data from multiple property documents.
  • Extracting relevant property information from 1350+ Multi Listing Sites and appraisers every month.
  • Skilled resources with high-end web research and data capture skills to capture data from multiple sources with a high level of accuracy.
  • Domain knowledge to comprehend real estate complex terminologies and lingos of a foreign country.
  • Very tight budgetary allocation for the process with strict timelines.
  • Maintaining high quality.
HabileData’s Solution
  • A seamless workflow was planned in collaboration with the client to enter information from property documents after analyzing and verifying the data.
  • Accomplished online data entry operators would collect real estate property information from input data in the form of pdf, Excel spreadsheet, Word document, etc.
  • 5 skilled resources with high web research skills searched and captured relevant data in more than 1350+ MLS – Multi listing sites and appraiser sites.
  • The data entry operators would then key the data and submit it into the online database.
  • The workflow for data entry was as follows:
    • Received property documents/listings in the form of PDF, MS Excel, or MS Word documents through auto-generated email from client’s email account
    • All the listings received were reviewed and in case of any discrepancy in the data, client was requested to provide a revised data file along with guidelines.
    • After document review, the description of the property was read thoroughly and data analysis was done.
    • Field to field notes was made that enabled the team members to get a clear picture of the property being processed.
    • The information was keyed in the client’s online database.
    • The keyed data was audited by the process associate using a predefined checklist for the project which specified guidelines for entering all the fields.
    • In case of any error, the data was rectified immediately and the final listing was submitted after complete data verification.
    • Every listing was submitted within 3 hours of receipt meeting strict deadlines.
    • Detailed status report mailed to the client on daily basis.
Business Impact
  • Updated property database
  • Enhanced customer experience and engagement
  • Cost and time-effective data management

Value Addition

Updated and high-performing database helped the leading real estate property dealer put up accurate and updated data from multiple multi-listing sites building credibility and assisting customers with relevant information.

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